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11 Apr 2022

Operations Manager – Sonoma Land Trust

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Want to play your part in protecting our local communities from the impacts of climate change? Ready to roll up your sleeves to help achieve tangible results? Want to be part of a talented, deeply committed, and national award-winning conservation organization? Then please read on!

Sonoma Land Trust (SLT) seeks an enthusiastic business operations professional to join our dedicated team of conservation practitioners to help our organization run efficiently and effectively.

The Land Trust serves a diverse audience with broad cultural heritages, socioeconomic backgrounds, and genders and orientations. We encourage applications from candidates who reflect and value the audiences and populations we serve.

In partnership with the Operations Director, the Operations Manager is responsible for Sonoma Land Trust’s internal operational functions including office management, internal meeting and event coordination, human resource administrative assistance, and day-to-day general staff and executive team support.

The Operations Manager brings an employee-oriented and growth mindset and will be part of strengthening our conservation mission through streamlined and efficient operations. This position is a valued and important part of our administrative team to keep our critical systems and processes running effectively while also supporting SLT’s team of conservationists. This position requires a person who is organized, detail-oriented, team-driven, technologically savvy, enthusiastic and patient, and thrives in a fast-paced, dynamic environment.

The Operations Manager reports to the Operations Director and works closely with the finance and administration teams while supporting the needs of the full organization.

Primary Responsibilities
Office Management and Staff Support
This position will be primarily office-based and is responsible for handling the day-to-day functions in the office. This includes the following tasks:
• Support staff operations such as equipment needs and questions, office protocols, roster management, incoming phone calls, mail distribution and administrative support functions
• Manage in-office functions such as equipment, supplies, workstation setup and Zoom phone
• Liaise with property management, cleaning and equipment vendors as needed
• Staff front desk reception, accept deliveries and direct visitors appropriately
• Manage office calendars, including scheduling and supporting uses of office space

Meeting Coordination
This role includes taking the lead on the logistical, administrative and creative details involved with meetings and internal event planning. Depending on the event, support will be provided by the Operations Director and/or the development team. This includes the following tasks:
• Coordinate and manage monthly staff meeting agendas and Zoom details
• Facilitate logistics such as location, food, event design, agenda, setup and takedown for occasional larger in-person staff meetings and celebrations
• Assist the Operations Director with calendaring, planning and logistics for the annual board and staff retreat and board education as needed

Human Resource Administrative Assistance
The Operations Manager will coordinate with the Operations Director, Director of Finance and Administration and the hiring managers to assist with administrative tasks related to hiring, onboarding, offboarding, benefits administration and policy document maintenance. This includes the following:
• Manage candidate search activities for open positions, including posting jobs on identified sites, overseeing SLT Indeed profile, scheduling interviews as needed, coordinating with hiring manager and candidate communication
• Facilitate onboarding for new hires, including welcome communications, setting up technology and workstations, reviewing general SLT policies and office protocols, coordinating remote workplace requirements and internal administrative updates
• Remove system access and manage offboarding tasks for departing staff
• Update and maintain general SLT job position descriptions
• Manage the benefits administration process including the annual open enrollment for health insurance, maintaining records, fielding questions and related staff support
• Coordinate, administer and track employee trainings and credentials
• Assist with maintaining human resource policies and documentation such as the employee handbook

Assist Operations Director
The Operations Manager will assist and support the Operations Director in special projects, IT activities and board or executive team undertakings as the need arises.
This could include the following:
• Provide support for activities related to the board of directors, such as board outing logistics, board meeting prep, onboarding new directors, and administrative tasks
• Assist with organizational support tasks
• Participate as needed to help with larger IT projects
• Provide backup administrative support for the Executive Director
• Assist with special projects as directed by the Executive Director and managed by the Operations Director


About Sonoma Land Trust
Sonoma Land Trust works in alliance with nature to conserve and restore the integrity of the land with a focus on climate resiliency. The organization is also committed to ensuring more equitable access to the outdoors. Since 1976, the non-profit Land Trust has protected more than 58,000 acres of scenic, natural, agricultural and open land for future generations. Sonoma Land Trust was the recipient of the 2019 Land Trust Alliance Award of Excellence and is accredited by the Land Trust Accreditation Commission. For more information, please visit www.sonomalandtrust.org.

We are passionate about building and sustaining an inclusive and equitable working environment that is representative of the communities we serve. We know that having varied perspectives leads to better outcomes to solve the complex problems of conservation, climate change and environmental justice in Sonoma County.

Schedule, Salary & Benefits
Position is 40 hours per week. Salary starting at $70,000 and is commensurate with experience. Benefits include generous employer contributions to medical, dental and vision insurance plans. Employer contribution to retirement plan after one year of employment. Paid time off includes 15 paid holidays, paid vacation based on tenure, and personal and parental leave in accordance with SLT policies and procedures.

To apply please email your resume and cover letter to staffing@sonomalandtrust.org.

Sonoma Land Trust is an Equal Opportunity Employer
We strive to create a diverse and inclusive organization and encourage applicants of all cultures, races, colors, religions, national or regional origins, sexes, ages, disability status, sexual orientations, gender identities, military or veteran status or other status protected by law.

Download full job description here.