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12 Jun 2019

Development Associate- Save Mount Diablo

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This is a Full-Time, non-exempt position and reports to the Development Director.
Essential Duties & Responsibilities include the following. Other duties may be assigned.

Systems & Data Management
• Enter data for funds received via mail, on-line, in-person and third-party systems followed by appropriate response (i.e. “Thank you”) in an accurate and timely manner. Maintain current and appropriate acknowledgment letters, informing Development Director (DD) or Director of Annual Giving & Events (DAGE) if there is a need for updates or other modifications.
• Create, edit and pull general and customized reports for senior management to analyze revenue performance and other activities.
• Provide overall coordination of the donor database, implementing best practices for data management and making recommendations for modifications of fields for efficiency. Use Microsoft Excel and Word to create, manipulate and merge lists and data for Development Team purposes.
• Maintain current knowledge of database(s) through E-Tapestry training services and assist other staff who regularly use it., Augment training if needed, with written instructions.,.
• Ensure proper account coding of contributed income and conduct monthly reconciliation with Accounting Department.
Fundraising & Donor Relations
• In coordination with DAGE, fulfill benefits of Membership Program(s), i.e. monthly correspondence, and other benefit fulfillments.
• Under the supervision of DAGE, manage silent auction portion of organization’s primary annual fundraising event, including: procurement and acknowledgement; volunteer assistance coordination; online catalog; event setup; and post-event processing.
• Under the supervision of DD, maintain up-to-date donor correspondence and database communication templates (appeal mailings, acknowledgements, etc.), including drafting, layout and design.
• Under direction of DD, coordinate with Communications Manager to plan and execute fundraising appeals by mail, SMD social media, and online giving.
• Under direction of DD and DAGE, assist in coordination and implementation of direct response fundraising appeals including direct mail, membership renewals, on-line fundraising initiatives, and personalized letter campaigns to major donors and prospects, both in-house and with outside printer/mail house services.
• Communicate and interact effectively with Board members, Development Committee, interns, donors and volunteers via email, phone and in-person regarding donations, receipts, events, etc.
• Provide excellent donor/volunteer community relations and respond to constituent inquiries and requests in a prompt and courteous manner, with an exceptionally positive attitude.
SMD Job Description – Development Associate – June 2019
• Generate timely and appropriate acknowledgement letters for donors.
General Administrative Support
• Assist with the development, maintenance and timely distribution of SMD communications.
• Assist other staff and volunteers to efficiently execute events and campaigns, and a variety of collaborative and individual projects to meet organization goals and objectives.
• Provide administrative and data management support for special events, as requested by DD and DAGE, both prior to and day of the event,
• Provide general administrative support to the Development Department as needed backup. This may include ordering supplies and tracking inventory; distribution of mail, photocopying, faxing and filing; calendaring and office equipment checkout; and other administrative tasks.
• Assist with office visitor and phone reception as needed.


For more information on how to apply click here.